Bid Validation and Contract Analysis ...

 
 

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Making sure your bid or budget is stable, accurate and profitable!

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Whether submitting a bid or a budget, we customize this tool around your financial needs, giving you automation ease and mathematical precision.

  • If you are submitting a firm fixed price or cost plus award contract, this tool provides you with the advantage necessary to win the bid while still maximizing your profit margin.

  • If you want to have a stable and accurate budget, this is the tool that gets you those results with a push of a button.

If organizations make one crucial error consistently when putting together bids or budgets, it is neglecting a vital resource: their history as a statistical reference. This tool allows you to statistically harness the immense power of your company’s history and use it to make more informed decisions that have greater financial impact.

 

Oh sure, your bidding team or departments submitting budgets will have their opinions as to “how much.” "How much" of these opinions are based on biases, misperceptions or hidden agendas? It's only human and natural, but it can also be a problem. To make informed decisions, you need objective, concise answers, without personal filters. The value of running the Workforce Alignment to Business Expectations algorithm is that it can filter the subjective, to give you objective answers. Using this tool, you can handle large sets of data. These precious data sets of history provide you with a wealth of unexplored intellectual capital - but most importantly, knowledge to ensure your bid or budget is stable, accurate and profitable.

 

"Whoever wishes to foresee the future must consult the past; for human events ever resemble those of preceding times. This arises from the fact that they are produced by men who ever have been, and ever shall be, animated by the same passions, and thus they necessarily have the same results."

Niccolo Machiavelli, European Diplomat and Political Philosopher

 

Background:

 

This Bid Validation and Contract Analysis (BVCA) software was originally funded by the PEO Carriers organization based on using “Average Performance Range and Index” (APRI) algorithms and the u2 Leadership Software design. BVCA supports our "smart" template "plug and play" approach that upgrades your existing project management software. PEO Carriers is a department within the US Navy that has the fiscal responsibilities associated with the overhaul and new development of nuclear powered aircraft carries.

 

Accomplishing two vital goals to make a difference:

 

BVCA tool is a template that gets customized to meet the specific needs of an organization. It can conform to acquisition strategies as well as budget submission policies. When the BVCA tool template is populated with bidding data or budget submission, it can provide detailed analysis that accomplishes two significant goals:

 

First, BVCA tool validates if the bid/budget created is accurate based on past history. For example, when it came to overhauling a US Navy nuclear power aircraft carrier, it was extremely necessary to validate whether the billion dollar bid was accurate, what the potential issues were, and what mitigation strategies would have the highest return on investment, all based on past history.  For the customer, this had great financial benefits. It ensured an accurate and profitable outcome of the bid. The BVCA tool provides statistical analysis to do this validation based on past history associated with the deliverable elements within the bid. The tool knows how to accurately forecast issues specifically related to the groups and combination of groups assigned to work on the deliverables. The BVCA tool provides this forecast, even if the work being proposed is different from previous work performed. The tool uses a statistical, seamless algorithm that accurately translates past performance (even if seemingly unrelated) to the new or varying work being bid upon.

 

The second part of the tool, an optional "plug and play" module, tracks these various deliverables and make updates to its forecasting algorithms to identify new potential issues based upon current performance. The forecast is based on eight different performance trends. The key is that BVCA utilizes the precious resource of performance history to (1) provide budget accuracy, (2) improve future bids/budgets and (3) ensure you get what you have paid for. This ensures that you are optimizing your profit or award fee.

 

Learning from history to prevent the future:

 

Within minutes, the BVCA software can load past performance history. It can translate a wide variety of scenarios over lengthy periods.  As an example, it loaded various carrier overhauls that took place over a five year period consisting of thousands of work breakdown elements. Even if management changed styles, implemented new processes and upgrades it technical support during past performance time frames, the BVCA tool still knows how to translate and integrate the data to accurately analyze and improve the bid's ability to yield maximum.  The tool has the ability to integrate and analyze billions of dollars worth of effort within a matter of hours and provide statistical analysis as to cost, time and quality issues. It also provides solid recommendations as to the most economical approach to mitigate these issues, again maximizing your profit margin.

 

The BVCA software has demonstrated that if there is a history of performance (actual versus estimates type of data), then it can reliably predict bidding accuracy. If there is no history, the tool has a "best guess" estimation approach to begin the analysis process. It then tracks performance to update its statistical algorithms to provide you with an immediate update.

 

Simplicity combined with powerful capability:

 

This BVCA technology "plugs and plays" into your existing office desktop applications. The BVCA tool can be applied to a new or on-going program. It allows the bidding team/Departments to accurately analyze the reality of the bid/budget (or reevaluate it) with statistical, objective facts. These facts ensures that workforce performance can maximize profit goals. The BVCA tool also tracks actual versus estimate performance and updates its forecast algorithms to ensure that workforce results maintain the time, budget and quality needs of the customer. With current issues of rising cost and schedule slippages, this BVCA software is a vital asset to any bidding team or Department, especially when stable, accurate and profitable financials are the goals.

 

"Those who cannot remember the past are condemned to repeat it.”

George Santayana, Philosopher, Writer and author of the book "Reason in Common Sense."

 

We suggest you use and learn from the past, not with subjective eyes, but with statistical facts that support you in meeting your profit goals reliably.

 

Give us a call at (310) 476-6899 or email us to get more details.